Clients
One home for every client relationship - quotes, invoices, tasks and time grouped under each client.
Every part of the business, in one system
Clients, quotes, invoices, expenses, time and tasks - connected end to end, so nothing has to be re-entered moving from one to the next.
Run the work
3 featuresThe jobs behind the invoices
Tasks & Kanban
Plan the operational work behind each client, then track it on one board across every job you're running.
Timesheets
Start a timer or log hours against clients and tasks, then pull the unbilled entries into an invoice - they flip to billed so nothing is charged twice.
Get paid
6 featuresFrom first quote to money in the bank
Quotes & invoices
Sequentially numbered, PDF-ready documents with a clear status lifecycle. A won quote converts to an invoice in one click, no re-entry, and you record part-payments as they land.
Quotes accepted online
Each quote you send carries a link. Your client reads it and accepts or declines online, no account needed, and you see who answered, when, and any message they left.
Recurring & retainers
Put a monthly retainer or a repeating invoice on a schedule once, and it issues itself on the cadence you set.
Reminders for you
Apsis tells you when an invoice goes overdue, a sent quote has gone quiet, a client answers a quote or a task falls due - in the app and by email, each one switchable.
Payment reminders to clients
Choose when your client hears from you around the due date - before, on the day and after - in a friendly, firm or final tone, and let Apsis follow up a quote that has gone quiet. Clients can opt out in one click.
Your branding, your layout
Put your logo and colour on every PDF, and pick the layout a quote or invoice goes out in - classic, modern or minimal.
Built for Australia
6 featuresTax that keeps up with you
Expenses & GST
Track costs by category with GST split out automatically and the receipt attached, so every deduction is on record instead of in a shoebox of receipts.
Vehicle logbook
Log trips as you drive and Apsis works out your business-use percentage the way the ATO logbook method expects - odometer readings, a continuous 12-week period, and a record you can hand over.
Tax, BAS & deductions
An income tax estimate as you go, BAS quarters tracked, and deductions managed across the financial year - GST collected, credits, and net payable.
Key dates
The AU tax dates that actually apply to you - BAS quarters, lodgement, super - on your calendar alongside invoice due dates, quote expiry and recurring runs, with a reminder ahead of each tax date.
The $75k GST line
Apsis watches your rolling 12-month turnover and warns you as it approaches the $75,000 GST registration threshold - while you can still do something about it. On Plus, the tax view lists the invoices behind the figure.
EOFY accountant pack
One dated bundle per financial year - a cover summary plus your invoice, expense and payment exports - so the handover is a single file, not a fortnight of emails.
AI assistance
2 featuresAI that already knows your business
AI drafting
Describe a job and get a drafted quote with itemised line items you can edit, plus a short overview for any quote or invoice.
AI chat
Ask your business a question in plain English - who still owes you money, what you spent on fuel last financial year - and Apsis answers from your own records. Read-only: it can look, never touch.
Free is the whole free plan, no card required.Plus unlocks the rest -see what it costs.
Common questions
What features does Apsis include?
On every plan: clients, quotes your client can accept or decline online, quotes that convert to invoices, recurring invoices and retainers, expenses with GST and receipts, an ATO-method vehicle logbook, timesheets with a timer that bill into invoices, tasks with a Kanban board, a calendar with AU tax key dates, and reminders to you about overdue invoices, quiet quotes, due tasks, tax dates and the $75k GST threshold. Plus adds the income tax and BAS view, the EOFY accountant pack and exports, PDF branding and templates, payment reminders emailed to your clients, and AI drafting and chat.
Does Apsis calculate GST automatically?
Yes. GST is calculated on invoices from your line items and registration status, and split out on expenses by category, so the GST is already recorded when you do your BAS instead of being reconstructed each quarter.
Can I track time and tasks in Apsis?
Yes - a Kanban board handles the operational work per client, and timesheets log billable hours against clients and tasks, with a timer, then pull straight into an invoice, so planning and billing sit next to each other rather than in different apps.
Does Apsis use AI?
Yes, on Plus. Describing a job drafts a quote with itemised line items you can edit, it writes quote and invoice overviews and tightens rough descriptions. AI chat answers questions from your own records, read-only. AI never changes a document's status or figures on its own.