Quote generator for Australian sole traders and small businesses
Send a professional quote in minutes, then turn the accepted quote into an invoice with one click - no re-typing, no separate tool for the two halves of the same job.
A quote written in a document editor and an invoice written in different software have no connection to each other - so when the job changes slightly between the two, or a client asks "didn't we agree on a different price?", there's nothing to check against. Apsis keeps the quote and the invoice it becomes as one continuous record.
Draft the quote and send it as a PDF (with your own logo and colour on Plus) with a link your client uses to accept or decline online, then see at a glance whether it's draft, sent, approved, declined or expired. When it's accepted, convert it to an invoice in one click - the client, the line items, and the price all carry over exactly as agreed.
Revise a quote and compare versions side by side, duplicate one for a similar job, and let Apsis nudge you when a sent quote has gone quiet. On Plus, it can email the client a follow-up too.
Common questions
What's the difference between a quote and an invoice?
A quote is an offer - the price you're proposing for work not yet done. An invoice is a request for payment for work that's been done or agreed to be done. Apsis keeps them as separate documents with separate statuses, but lets a won quote convert straight into an invoice so you're not re-typing the same line items.
How do I write a quote that wins the job?
Speed matters more than polish - a quote sent within hours beats a beautifully formatted one sent three days later. Beyond the price, a good quote states scope clearly enough to prevent disputes later. See “How to write a quote that wins work” for the full breakdown of what to include and how to design scope creep out from the start.
Can a quote automatically become an invoice?
Yes. Once your client accepts the quote online (from the link in the quote email, no account needed), converting it to an invoice is one click. Every line item and price carries over exactly as quoted, so what you invoice always matches what you quoted.
Do I need an ABN to send a quote?
A quote itself doesn't legally require an ABN the way a tax invoice does, but if you're operating as a business you'll generally have one, and Apsis includes it on both quotes and invoices automatically once it's set up in your business details.
Send your first quote free
No credit card required. Convert to an invoice when it's won.
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