ApsisAustralian invoice templates
Here's what a compliant Australian invoice needs - and why generating one beats filling in a template by hand every time.
A template is a good starting point for understanding what an invoice needs to contain. It's a worse long-term tool for actually running a business on, because every field - the invoice number, the GST, whether it's been paid - has to be tracked by you, by hand, invoice after invoice.
Apsis takes the same required fields a template lists and fills them in automatically from data you've already entered once: your ABN, the client's details, the running invoice number, and the GST calculated from the line items rather than typed in separately.
Common questions
What should an Australian invoice template include?
Your business name and ABN, the client's details, a unique invoice number, the date, a description of what was supplied, the total, and - once GST-registered - the GST amount and the words “tax invoice”. Full detail in “What must legally be on an Australian tax invoice”.
Is there a free invoice template for Australia?
Plenty of static templates exist as free downloads, but they need you to manually track invoice numbers, calculate GST, and remember which ones are still unpaid. Apsis's free plan generates the invoice for you instead - numbered, GST-calculated, and status-tracked - for 20 invoices a month at no cost.
What's the difference between a template and invoicing software?
A template is a static starting point you fill in by hand each time, with no memory of what number you're up to or what's been paid. Invoicing software generates the document from data it already holds - your client list, your last invoice number, your GST status - and keeps track of its status after you send it.
Do invoice templates handle GST automatically?
A plain document template doesn't calculate anything - you type the GST amount in yourself, which is exactly where manual invoices tend to drift out of sync with what's actually owed. Apsis calculates GST from the line items and your registration status, so the number is always derived, never hand-typed.
Skip the template, generate the invoice
No credit card required. 20 invoices a month on the house.
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